PROPOSED AI APPLICATION

Public procedure reference assistant

Staff struggle to locate current official instructions

Local public works departmentsSpecialist evaluationProposed solution scope

The problem and the proposed outcome

Application: Local public works departments — Public procedure reference assistant
Problem to solve: Staff struggle to locate current official instructions
Target buyer: Public works teams, authorized contractors
Intended use: Employee / expert own workflow; internal business solution
Benefit to test: Test whether evidence lookup and response preparation become faster while correctness remains acceptable.
Potential delivery: Internal application, reviewer dashboard, private assistant or authorized user portal; choose one surface after validating the workflow.

AI method: Evidence-grounded knowledge assistant / RAG
Method code: R
AI contribution: Use semantic retrieval and a language model to answer from approved sources, attach source references, and abstain when evidence is missing.
Output artifact: Answer draft with supporting source passages and an unresolved-question flag.
Core modules: Approved source intake → semantic retrieval → evidence-linked answer → reviewer feedback
Simple baseline: Manual document search, curated FAQ and keyword search.
Why test AI: Could help with semantically varied questions over many documents; retain the baseline if AI does not improve usefulness or handling time.

Pilot track: Specialist evaluation
Required data: Approved current official documents; role permissions
Data readiness: A current approved corpus, access rules and representative questions with reviewer-approved answers are needed.
First development step: Select an approved corpus and create a small reviewer-labelled question set; measure keyword/FAQ performance first.
Initial MVP scope: One defined task, one permitted dataset and one reviewer workflow. Manual upload or authorized export first; no unattended external action. Validate the model before live integration.
Demo data: Synthetic or licensed public samples may illustrate the workflow. Real benefit and model performance need representative authorized held-out data.
Buyer validation question: Ask Public works teams, authorized contractors: show a recent case where staff struggle to locate current official instructions, record the present effort or error, and confirm whether the required data can lawfully be used.

Primary success metric: Correct-source retrieval accuracy
Model evaluation: Measure answer correctness, grounding, source relevance, abstention and unauthorized-source exclusion on held-out questions.
Metric target: Set after baseline measurement; no improvement or accuracy result asserted.

Specialist review: Yes
Human review boundary: Qualified domain specialist reviews evidence, interpretation and any consequential action. Start with controlled offline or shadow evaluation; no autonomous clinical, financial, employment, industrial or safety decision.
Domain review: Authorized departments set access and disclosure rules; AI outputs are reviewed assistance, with a correction route for affected users.
Related micro-ERP catalogue IDs: IWA-B-2F4D0709DFFC; IWA-B-2847039F4000; IWA-B-1DC076426B8F
Integration status: Potential segment link only; no product integration implemented.